State Information
All students who are awarded a first award, student technicians, adult sponsors, judges and adult chaperones must complete state meeting registration forms. Sponsors must fill out the Students Unable to Attend Form listing all students who were awarded a first place at the regional meeting and are not attending the state meeting.

Technicians: Each school is asked to provide one student technician for every ten presenters attending the state meeting.

Adults: Each school is required to have one adult chaperone/judge at the state meeting for every five students attending.

Authorization for Medical Treatment: Each student attending the PJAS State Meeting is required to complete three original medical forms. Forms with photocopied signatures are not acceptable. The adult listed at the top of each student medical form must be someone on campus. Adults attending are asked to complete one medical form. Send all medical forms to the regional director.

Cost: The current fee for the state competition is $125.00 for anyone who stays on campus and $100.00 for presenters who do not stay on campus. These fees may change each year at the fall Director’s Meeting. (Please check back each year for an updated amount). The $125.00 fee covers five meals, two nights in the dorm, the program booklet, and the award bar. The fee also covers the Penn State graduate student judges, the rental of presentation rooms, nurses for 24-hour coverage, security police, and other meeting expenses. The fee for bus transportation is $55.00 per person.

Behavior: All attendees are required to follow a published behavior code. Remind the students that PJAS is a school activity and all of the rules at your school apply at Penn State.

Parking Notice: Anyone driving to Penn State and parking on campus will need a parking permit. Permits must be purchased for East Deck or the Bryce Jordan Center. FYI: There is a charge for the parking permit.



State Meeting Resources
State Meeting Payment Sheet (PDF)
Student Presenter/Technician (PDF)
Adult State Meeting (PDF)
Medical Treatment (PDF)
Female Housing (PDF)
Male Housing (PDF)
Students Unable to Attend (PDF)
Day Package Forms (PDF)
Student Code of Behavior (PDF)
PSTS Forms (URL)

Sponsor's Handbook (PDF)

Penn State University
University Park
State College, PA 18602



State Forms
After you have received all of the forms:

  • Check to see that you have the proper forms from each student participant, technician, and adult that will be in your group. (ALPHABETIZE)
  • Check signatures on Medical Treatment forms (3 copies) to make sure the signatures are originals, not photocopies. One copy will go on the bus with the adult responsible for the bus, two copies go to the nurse at Penn State. 3 HOLE PUNCH THESE PAPERS. SEPARATE INTO THREE ALPHABETIZED GROUPS. Designate group including adult forms.
  • Fill out Male and Female Housing forms indicating the roommate pairings. Adults should be listed on the same form as students. Please list students with the same chaperone in succession. Indicate A for adult, T for technician, or P for participant for each person listed. Circle yes or no for bus transportation desired.
  • Fill out students who received a first place, but are Unable to Attend the State Meeting form if applicable.
  • Fill out 2 Day Package Forms if you have students/adults attending only for the Monday presentation day.

DO NOT STAPLE ANY FORMS TOGETHER. All forms are to be mailed or given to the director, Karen Iobst, by March 18th.

Fees should be paid by one check per school by April 1st. The checks should be made payable to “PJAS, Region #3.” Mail checks to the treasurer, Debbie Lindsay.

Please note: All PDF files can be digitally edited for free by using the website PDF Escape if necessary.